Agenda & Meetings
Schedule meetings of a government body, build ordered agendas with packets, record motions and roll-call votes, and publish the notice, agenda, and signed minutes.
Staff schedule a meeting for a body — City Council, a board, a commission — in both English and Spanish, assemble an ordered agenda with packets, then record motions and roll-call votes during the meeting. The notice, agenda, and signed minutes publish as separate steps, and residents can subscribe to a body for meeting notices.
What you can do
Schedule meetings
Create a meeting for a body with bilingual title and location, a date and time, and an optional livestream URL. It starts as a draft.
Build ordered agendas
Assemble agenda items in order with their packets, so everyone works from one published agenda.
Record motions & roll calls
During the meeting, record motions and roll-call votes; outcomes (passed, etc.) roll up into the dashboard breakdown.
Publish notice, agenda & minutes
Publish the notice, the agenda, and the signed minutes as separate steps from the meeting page; published minutes are badged in the list.
Manage notice subscribers
Residents subscribe to a body for meeting notices; staff see the roster with email, phone, and preferred language, filterable by body.
See the meeting picture
KPIs track total meetings, published minutes, active subscribers, and motions passed; filter the list by status.
A typical workflow
- Schedule the meeting — choose the body, enter the EN/ES title and location, set the date and time, and (optionally) a livestream URL. It starts as a draft.
- Build the agenda — add ordered agenda items with their packets from the meeting page.
- Publish the notice & agenda — publish each as its own step; subscribers to that body are notified.
- Run the meeting — record motions and roll-call votes as items are taken up.
- Publish the minutes — publish the signed minutes; the meeting is badged "Published" in the list and the count updates.
A closer look
The home view lists meetings in a table — code, body / title, when, status, item count, and a "Published" minutes badge — with a status filter above it. New meeting opens a modal that requires both languages (§18) for the body name, title, and location, plus date/time and an optional livestream URL. Below the list sit a meetings-by-status and motions-by-outcome breakdown and the notice-subscriber roster.
Staff:
/dashboard/agenda, with each meeting at /dashboard/agenda/<id> for agenda items, votes, and publishing. Residents subscribe and view published agendas and minutes from the public site.Works with
Meetings for the public meeting calendar · Codification for adopted ordinances · Website for publishing notices, agendas & minutes.