Governance & records
E-Signature 2.0
Sign any document — PDF or Word — with a legal signature and an audit certificate that stands up to scrutiny.
Upload any PDF or Word document (Word converts to PDF server-side), send it to one or more signing parties in any order you set, and collect legally valid signatures drawn by hand or typed as a name in a signature font — each stamped onto the document with the signer's printed name and timestamp. Every signer's IP address, timestamp, and user agent are captured at signing. An append-only event audit trail records each action from send to final seal, and a branded audit certificate — carrying your entity's logo, address, contact email, phone, and fax alongside the full event log — is delivered to every signer together with the sealed original.
The challenge
Government documents still move by printer, wet signature, and scanner — a round trip that takes days and routinely loses one signer in the chain. When the document is time-sensitive, the bottleneck is one person at one desk. And when a signature is later questioned, all anyone has is a scanned image with no metadata, no chain of custody, and no way to prove who signed, on what device, and when.
In practice
Contract signed, sealed, and delivered before the meeting
The county attorney uploads a vendor service agreement as a Word document. The platform converts it to PDF, and she sets the signing order: the vendor's authorized representative first, then the county judge. Both parties receive an email link to sign; the vendor's representative draws her signature on a tablet, and the platform stamps it onto the document with her printed name and a timestamp.
The county judge gets a notification the moment the vendor signs, reviews the signed document, and types his name in the platform's signature font — which stamps onto the page the same way. Both signers receive the sealed PDF along with the branded audit certificate: the county's seal, address, phone, and fax, followed by the full event log — who was invited, who opened the document, who signed, on what device, and when. The county attorney has a document she can file and a certificate she can produce for any challenge without ever touching a scanner.
What it does
- 01
PDF or Word upload
Upload a PDF directly or a Word document — the platform converts Word to PDF server-side so the signing copy is always a clean PDF.
- 02
Sequential or parallel signing
Set signing parties to sign in a required order, or let all parties sign simultaneously — the workflow matches the document's authority structure.
- 03
Draw or type your signature
Signers draw with a finger or mouse, or type their name rendered in a signature font — both stamp the signature, printed name, and timestamp onto the document.
- 04
Per-signer forensic capture
Each signature event captures the signer's IP address, timestamp, and user agent — the technical facts that establish who signed and from where.
- 05
Append-only audit trail
Every action from document creation to final seal is recorded in an append-only log — invitations sent, document opened, signature drawn, document sealed.
- 06
Branded audit certificate
A certificate carrying your entity's logo, address, email, phone, and fax — plus the full event log — is delivered to every signer alongside the sealed original.
- 07
Sealed original delivered to all
Every signing party receives the final sealed PDF and the audit certificate the moment the last signature is collected.
How it works
Upload the document
Upload a PDF or Word file; Word is converted to PDF automatically.
Set the signing parties and order
Add each signer by name and email, and set whether they sign sequentially or in parallel.
Signers sign
Each party receives an email link, reviews the document, and signs by drawing or typing — stamped with name and timestamp.
Everyone receives the sealed document and certificate
The sealed PDF and branded audit certificate go to every signer the moment signing is complete.
English and Spanish
Bilingual by design
The signer-facing experience — the email invitation, the signing interface, and the audit certificate — is available in English and Spanish. Government documents are often bilingual or Spanish-only, and the platform handles both without conversion; the signature stamp and certificate adapt to the signer's language.
CiVQ AI — included in every package
CiVQ AI: flag missing fields and summarize before signing
Before a document goes out for signatures, CiVQ AI can scan it for blank fields, inconsistencies, or sections that typically require modification — catching the things that get missed at midnight before a deadline. It can also produce a plain-language summary of what each signer is agreeing to, so the person at the end of the chain knows what they're signing.
Works better together
Get started
See CiVQ in your language.
Book a 30-minute walkthrough with our team in Rio Grande City. We'll tailor it to your city, county, or district.
Bilingual support included at every tier.