Transactions & payments
Contractor / Procurement Bid Portal
Post what you need, let qualified vendors find it, and award with a paper trail.
Give your procurement needs a public front door: post RFPs and purchasing needs with full detail, let contractors self-register as verified vendors, and accept applications with required documents in one place. Notifications keep vendors informed from posting to award, and the award record keeps the procurement trail complete. A dedicated portal at your own subdomain puts your government's open needs in front of the contractors who serve your region.
The challenge
Government procurement needs circulate through county websites that weren't built for it, email lists of vendors who know to ask, and legal notices buried in the newspaper. A contractor who could win the work never sees the posting; the government gets fewer bids and pays more than it should. And when a vendor asks why they lost, nobody can point to a clean record of who applied, what they submitted, and how the award was made.
In practice
Posted Monday, bid closed Friday, awarded on the record
The county roads department needs aggregate materials for the season. The purchasing agent creates a need in the portal: title, specs, category, estimated budget range, due date, and the required documents checklist. With one click, it publishes to bids.civq.us, and vendors who registered for road-materials categories receive an email notification that a matching need is open.
Over the week, three vendors apply through the portal — each uploading their insurance, W-9, NAICS classification, and bid documents. The purchasing agent reviews applications in one place, sees each vendor's credentials already verified at registration, and makes the award. The winning vendor gets a notification; the two that didn't get one too, with a note that the need is closed. Six months later when the county auditor reviews procurement, every application, every document, and the award decision are in one searchable record.
What it does
- 01
Post your procurement needs
Create a procurement posting with title, description, category, estimated budget range, due date, and required document checklist — and publish it to your public bid portal.
- 02
Open / closed / awarded status
Each need carries its status so vendors know at a glance what's still accepting bids and what has been awarded.
- 03
Vendor self-registration
Contractors register with legal name, EIN, NAICS categories, W-9, licenses, and insurance — verified once, on file for every future bid.
- 04
Applications with documents
Vendors browse open needs and apply with their documents through the portal — all submissions land in one place for the purchasing agent.
- 05
Full application history
Vendors see all their active and historical applications; the purchasing agent sees the same, across all vendors, for every need.
- 06
Email notifications at every step
Vendors are notified when a matching need posts, when it closes, and when a need they bid on is awarded — including who won.
- 07
Your own subdomain
The portal runs at bids.civq.us (or your own domain), giving your open procurement needs a dedicated, findable address.
How it works
Post the need
The purchasing agent creates a procurement posting with full detail and publishes it to the bid portal.
Vendors apply
Registered contractors browse open needs, apply with documents, and track their submissions from their vendor dashboard.
Review and award
The purchasing agent reviews applications and credentials in one place, then records the award decision.
Notifications close the loop
All applicants are notified of the award, and the full procurement record — every application, every document — is preserved.
English and Spanish
Bilingual by design
The public-facing bid portal is bilingual — procurement postings and status pages are readable in English and Spanish so the full range of local contractors can find and respond to your needs. Vendor registration forms and the purchasing agent's review workspace are English-first staff tools; the bilingual emphasis lives on the public portal.
CiVQ AI — included in every package
CiVQ AI: match needs to vendors and draft the posting
CiVQ AI can draft a procurement posting from a plain description of what the department needs, pulling the right NAICS categories and suggesting required documents from similar past postings. It can also flag vendor registrations that may be missing required credentials before the application period closes.
Get started
See CiVQ in your language.
Book a 30-minute walkthrough with our team in Rio Grande City. We'll tailor it to your city, county, or district.
Bilingual support included at every tier.