Engagement & communications
Calendar
One calendar for staff, the office, and the public — each event seen by exactly who should.
Keep staff schedules, office-wide events, and the public calendar in one place, with each event set to the right visibility — private to you, shared across the office, or published for residents. Click a date to create an event, and the public calendar gives the community a single place to see what's happening.
The challenge
The city's events live in three places that don't talk: a staffer's personal calendar, a printout on the breakroom wall, and a Facebook post the public might catch. There's no single public calendar a resident can check, and no clean line between what's private to one person, shared across the office, and meant for the whole community.
In practice
One date, three audiences
A staffer clicks next Thursday on the calendar and creates an event. It's a department planning session, so she marks it private — only she sees it. The following week's all-staff training she creates as an office-wide event, so everyone in the office sees it on their calendar. And the parks department's movie-in-the-park she marks public, so it lands on the community calendar residents can browse.
A resident opens the public calendar — in English or Spanish — and sees the movie night, the council meeting, and the holiday closure all in one place, without hunting across a Facebook feed and a PDF flyer. The same event the staff scheduled is the event the public sees, because there's one calendar with three levels of who's looking.
What it does
- 01
Three levels of visibility
Set each event private to you, shared office-wide, or published to the public — one calendar, the right audience per event.
- 02
Click a date to create
Click the day and add an event right there, instead of a separate form — scheduling is as quick as picking a date.
- 03
A public community calendar
Residents browse a single public calendar for meetings, events, and closures, instead of piecing it together from social posts.
- 04
Office-wide events everyone sees
Mark an event org-wide and it shows on every staff calendar, so the whole office is on the same page.
- 05
Private when it should be
Keep a personal or department event to yourself; visibility is a choice you make per event, not all-or-nothing.
- 06
Bilingual for the public
The public calendar reads in English and Spanish, so the whole community sees what's happening in their language.
How it works
Click the date
Open the calendar and click the day you want to add an event to.
Create the event
Enter the details and set its visibility — private, office-wide, or public.
It reaches the right people
Private stays with you, office-wide shows across staff, and public posts to the community calendar.
Residents check one place
The public calendar gives the community a single bilingual view of what's coming up.
English and Spanish
Bilingual by design
The public calendar is the bilingual surface: residents read events, meetings, and closures in English and Spanish from one place. The staff side — private and office-wide events — is an internal scheduling tool, with the bilingual emphasis on the community calendar the public actually browses.
CiVQ AI — included in every package
CiVQ AI: turn a sentence into an event
CiVQ AI can read "movie in the park, Friday the 14th at 8pm at Ramirez Park" and draft the event — title, date, time, place — in both languages for staff to confirm and publish. It can also write the short public blurb the community calendar shows.
Get started
See CiVQ in your language.
Book a 30-minute walkthrough with our team in Rio Grande City. We'll tailor it to your city, county, or district.
Bilingual support included at every tier.