Government operations
HR / Personnel
Personnel files in order. Approvals that actually move.
Keep employee records, roles, and departments in one secure system, route purchase orders and personnel actions up your real chain of command, and handle time-off and scheduling without a paper form in sight. It's built to be the most private module on the platform — because a personnel file demands it.
The challenge
Personnel files live in locked cabinets, purchase orders ride desk to desk collecting signatures, and time-off requests are sticky notes on a supervisor's monitor. When an approval stalls, nobody knows whose desk it died on — and when an auditor or an attorney asks for a record, finding it takes days.
In practice
A purchase order moves up the chain
A precinct road foreman needs culvert pipe before next week's job. He submits a purchase order from his phone, and it routes itself up the hierarchy: the precinct commissioner approves it that afternoon, the county auditor signs off the next morning, and every step lands in the record with a timestamp. No envelope riding in a truck to the courthouse, no wondering where it stalled.
The same week, the HR clerk processes a transfer — an equipment operator moving from Precinct 3 to the county shop. The personnel action records the change, his role and department update everywhere at once, and his documents stay in a file only HR can open. That evening he requests vacation from his phone, in Spanish, and his new supervisor approves it from hers.
What it does
- 01
Employee records in one place
Roles, departments, history, and documents for every employee — current, complete, and access-controlled.
- 02
Personnel actions on the record
Hires, transfers, promotions, and separations are recorded actions with an audit trail, not loose memos.
- 03
PO routing and approvals
Purchase orders route up your actual hierarchy — precinct to department to auditor — with every approval logged.
- 04
Time-off and scheduling
Employees request leave from their phones; supervisors approve with the schedule in front of them.
- 05
Secure document storage
Certifications, evaluations, and personnel documents live in the file, behind strict access rules.
- 06
Privacy by default
HR is typically the most-private module on the platform: tight role-based access, and every view and change audited.
- 07
Built on your real org chart
Departments, precincts, and reporting lines mirror how your government actually works — approvals follow suit.
How it works
Set up your organization
Departments, roles, and the approval hierarchy go in once, matching how your government really runs.
Move the paperwork online
Employee records, personnel actions, and documents come off paper and into controlled files.
Route approvals automatically
POs and personnel actions climb the chain on their own, with every signature timestamped.
Run the day to day
Time-off requests, schedules, and updates happen in the system — visible to the right people only.
English and Spanish
Bilingual by design
HR is an internal module, so the bilingual surface here is the employee's own: time-off requests, schedules, approval screens, and notices work in English or Spanish, per each employee's preference. Personnel data itself stays behind the strictest access rules on the platform.
Premium AI add-on
CiVQ AI: drafts and policy answers for HR
CiVQ AI drafts routine personnel documents — position descriptions, action memos, notice letters — from the record, for HR to review and sign. It also answers employees' policy questions in English or Spanish from your own handbook, so "how much leave carries over?" doesn't wait on an email reply.
Get started
See CiVQ in your language.
Book a 30-minute walkthrough with our team in Rio Grande City. We'll tailor it to your city, county, or district.
Bilingual support included at every tier.