Government operations
Careers / Applicant Tracking
Post the job, screen the applicants, hire into your personnel system.
Publish openings to a public bilingual careers portal, screen applicants with the questions you set, and move them through a real pipeline — applied, screening, interview, offer, hired. When someone is hired, they become an employee in your HR module in one step, with no rekeying.
The challenge
Hiring at a small government means a job posted to a PDF, résumés piling up in one inbox, and applicants who never hear back. A separate hiring system costs more than the whole office spends on software — and when someone is finally hired, every detail gets retyped into the personnel records by hand.
In practice
From job posting to first day, in one system
The HR clerk posts an equipment-operator opening — title, description, and requirements written once in English and Spanish — and adds two screening questions: CDL class and years of experience. It goes live on the public careers page, where a candidate in the Valley reads it in Spanish, uploads his résumé, answers the questions, and submits. He gets a reference code on the spot and a confirmation in Spanish, and he can check his status anytime with that code — no account, no calling to ask.
The clerk works the pipeline: a few applicants move from applied to screening, two to interviews scheduled in the system, one to an offer. When he accepts, the clerk hits hire — and the new operator becomes an employee record in the HR module right then, with his name, contact, department, and start date carried straight over. The posting marks itself filled. What used to be a week of retyping is one click.
What it does
- 01
Public bilingual careers portal
Openings publish to a public page where candidates browse, read, and apply in English or Spanish — no login to apply.
- 02
Bilingual job postings
Title, description, requirements, benefits, and EEO statement are written in English and Spanish, side by side.
- 03
Screening questions you set
Add the questions that matter — text, yes/no, multiple choice, or number — and require the ones an applicant can't skip.
- 04
A real applicant pipeline
Move candidates through applied, screening, interview, offer, and hired — with interviews you can schedule in the system.
- 05
Status applicants can check themselves
Each applicant gets a reference code to check where they stand, so your office isn't fielding "did you get my application?" calls.
- 06
Résumés attached and on file
Applicants upload a résumé with their application, kept on the record where the hiring team can review it.
- 07
Hire straight into HR
One hire action turns the chosen applicant into an employee in the HR module — name, contact, department, and start date carried over.
How it works
Post the opening
Write the posting once in English and Spanish, add your screening questions, and publish it to the public careers page.
Applicants apply
Candidates read and apply in their language, upload a résumé, and get a reference code to track their status.
Work the pipeline
Screen, rate, schedule interviews, and extend offers — every step recorded against the application.
Hire into HR
When an applicant accepts, hire them and they become an employee record, with the posting closing itself out.
English and Spanish
Bilingual by design
The public careers portal is the bilingual surface: postings, the application, the confirmation, and the status check are all in English and Spanish, and each applicant hears back — received, screening, interview, offer, hired — in the language they applied in. The staff hiring pipeline is an internal tool, English-first for your team.
Premium AI add-on
CiVQ AI: screen the stack, draft the posting
CiVQ AI drafts a bilingual job posting from a short description, so a new opening goes up in both languages without writing each twice. As applications come in, it can summarize and rank them against the posting's requirements — a first read of the stack for the hiring team, never the final call.
Get started
See CiVQ in your language.
Book a 30-minute walkthrough with our team in Rio Grande City. We'll tailor it to your city, county, or district.
Bilingual support included at every tier.