Governance & records
Video Conferencing & Live Broadcast
Host the meeting and broadcast it to the public — from your own platform.
Run staff and board meetings as video calls, and put Commissioners Court on a live public broadcast that residents watch without a login. The broadcast is recorded as it streams, so the replay becomes a public archive the moment the meeting ends — open government on your own infrastructure, not a third-party webinar account.
The challenge
Open-meetings law increasingly expects the public to be able to watch — but the usual answer is a personal Zoom account, a Facebook Live nobody can find later, and a recording that lives on one staffer's laptop. There's no clean public archive, no link the agenda can point to, and the bilingual community is an afterthought.
In practice
Commissioners Court, live and on the record
Before Tuesday's Commissioners Court, the county clerk schedules the meeting and marks it public. When the judge gavels in, a staff member with broadcast authority takes it live: residents open the county website and watch the live stream from their phones — no app to install, no account to create, the title showing in English and Spanish. Inside the room, the commissioners and the IT staff join as participants on video, each with the role their duty allows.
The broadcast records itself as it streams. The minute the meeting ends, the recording is already a replay residents can watch from the same public page — and it sits alongside the agenda and minutes for anyone who missed it live. No scramble to upload a file, no recording stuck on a laptop, no "we think it was on Facebook somewhere."
What it does
- 01
Video meetings, self-hosted
Run staff and board meetings as video calls on your own platform, with host and participant roles instead of a shared personal account.
- 02
Live public broadcast
Stream Commissioners Court or council live to a public page residents watch without a login or an app.
- 03
Recorded as it streams
The broadcast records while it's live, so the replay is ready the instant the meeting ends — no upload step.
- 04
An automatic public archive
Recent broadcasts stay on the public page as a replay archive, where the public can catch up on what they missed.
- 05
Schedule ahead of time
Put a meeting on the calendar in advance and start the broadcast when it's time to begin.
- 06
Roles for who can do what
Hosting, joining, and going live are separate duties — only the right staff can broadcast, and participants join with the access they're granted.
- 07
Bilingual public titles
Each public broadcast carries its title in English and Spanish, so residents find the meeting in their own language.
How it works
Schedule the meeting
Create the meeting, mark it public if residents should watch, and put it on the calendar.
Go live
A staff member with broadcast authority takes the meeting live; residents watch from the public page with no login.
It records itself
The live stream records as it goes, so the replay is ready the moment the meeting wraps.
The replay becomes the archive
The recording stays on the public page as part of the broadcast archive, beside the agenda and minutes.
English and Spanish
Bilingual by design
The public broadcast page and each meeting's public title are in English and Spanish, so residents find and follow the meeting in their own language. The host-side controls staff use to run and broadcast a meeting are an internal tool, English-first for the people operating it.
Premium AI add-on
CiVQ AI: turn the broadcast into a searchable record
CiVQ AI can transcribe a recorded broadcast and summarize what happened, so the public record of a three-hour meeting becomes something residents can read and search — not just a video to scrub through. Paired with Agenda & Meetings, the same recording helps the clerk draft the minutes.
Get started
See CiVQ in your language.
Book a 30-minute walkthrough with our team in Rio Grande City. We'll tailor it to your city, county, or district.
Bilingual support included at every tier.