Government operations
Projects & Grants
Capital projects and the grants that fund them, in one ledger of record.
Track every capital project — its budget, its spend, its timeline, its fund source — alongside the grants that pay for it. A grant links to the project it funds, utilization is a number instead of a guess, and one dashboard answers what's underway, what it's costing, and where the money came from.
The challenge
Capital projects and the grants that fund them live in separate spreadsheets, updated by separate people, reconciled never. When a council member asks how the bond money is being spent, or a grantor asks for a status on the award, the answer takes a week of cross-referencing — and the version everyone's looking at is already out of date.
In practice
How is the bond money being spent?
A council member asks, in a public meeting, how the 2025 road bond is being spent. Instead of a week of spreadsheet archaeology, the public works director opens the projects dashboard: each capital project shows its budget, its spend to date, and its utilization percentage, grouped by fund source — so the bond's projects sort out from the general-fund ones at a glance.
One of those projects is partly grant-funded, and the grant is linked right to it: its grantor, its award amount, its period, and how much has been drawn. When the grantor's quarterly report comes due, the finance office pulls award-versus-spend from the same record rather than rebuilding it. The six-month spend chart and the by-department breakdown go straight into the budget presentation — current, sourced, and built from data that was never scattered.
What it does
- 01
Capital projects on the record
Each project carries its budget, spend, fund source, department, and timeline — planned, active, on hold, completed, or cancelled.
- 02
Grants linked to projects
A grant ties to the capital project it funds, with grantor, program, award amount, and period — or stands alone when it isn't project-specific.
- 03
Budget, spend, and utilization
Spend tracks against budget per project, and utilization is a computed percentage, not a number someone retypes each month.
- 04
Fund-source clarity
Bond, general fund, ARPA, state or federal grant — every project names where its money comes from, so reporting splits cleanly.
- 05
Grant lifecycle tracking
Follow a grant from applied to awarded, active, and closed — with award-versus-spend ready for the grantor's report.
- 06
A dashboard for the executive view
Counts by status, budget utilization, six-month spend, by-department and by-grantor breakdowns — the picture a council meeting asks for.
How it works
Set up the project
Record the capital project with its budget, fund source, department, and timeline.
Link its grants
Attach the grants that fund it, each with its grantor, award, and period — or track standalone grants on their own.
Track spend against budget
As money goes out, spend posts to the project and the grant, and utilization updates with it.
Report from one source
Pull the dashboard and the breakdowns for the council meeting or the grantor's report — current and sourced.
English and Spanish
Bilingual by design
Projects and grants is a staff-facing module, so the bilingual experience belongs to your finance and public-works teams: the dashboards, project records, and grant tracking read in English or Spanish, in the language each employee set. When a project's status reaches the public website, that public-facing copy is bilingual through the Website module.
Premium AI add-on
CiVQ AI: read the spend, brief the grantor
CiVQ AI reads the spend pattern across projects and flags the ones trending over budget or behind their timeline before the overrun is a surprise. It can also draft the narrative for a grantor's progress report from the award-versus-spend record, in plain language, for the finance office to review.
Get started
See CiVQ in your language.
Book a 30-minute walkthrough with our team in Rio Grande City. We'll tailor it to your city, county, or district.
Bilingual support included at every tier.