Government operations
Inventory / Warehouse
Know what's on the shelf — and who took it.
Run your warehouse with a catalog, real stock counts by location and bin, and barcode and QR tags your own staff generate. Crews scan items in and out with the phone's camera, reorder points flag what's running low, and every movement lands in an audit trail that answers the auditor's question in seconds.
The challenge
Most government warehouses run on a clipboard and trust. Parts leave the shelf without a record, the count on paper hasn't matched the shelf in years, and the answer to 'where did forty feet of copper pipe go?' is a shrug. Then audit season arrives and the shrug becomes a finding.
In practice
7 a.m. at the warehouse
A water crew rolls in at 7 a.m. to stock up for the day's job: brass fittings, two meters, a roll of tracer wire. The crew lead scans each QR tag with his phone's camera — his screen in Spanish, the way he set it — and in seconds the stock decrements from bin B-12 and the items are issued against the day's work order. No clipboard, no guessing later about who took what.
That afternoon, the fittings dip below their reorder point and the warehouse manager sees the flag before the shelf goes empty. On Friday, the cycle count of one aisle takes twenty minutes with a scanner instead of an afternoon with a printout. And when the auditor asks about that copper pipe, the movement log has the whole story: who issued it, when, and to which job.
What it does
- 01
Catalog and stock levels
Every item your government stocks, with real quantities — not the count from the last paper inventory.
- 02
Locations and bins
Stock is tracked to the warehouse, aisle, and bin, so finding a part doesn't depend on tribal knowledge.
- 03
Barcode and QR generation
Your inventory specialists print barcode and QR labels from the system — no third-party labeling service.
- 04
Scan to receive, issue, and count
The native app's camera handles receiving, issuing, and counting — a scan, not a form.
- 05
Reorder points
Set a minimum per item and get flagged before the shelf is empty, not after the crew shows up.
- 06
Cycle counts
Count a section at a time on a schedule, by scanner, and keep the books honest year-round.
- 07
Full movement audit
Every receipt, issue, and adjustment is logged — who, what, when, and against which work order.
How it works
Catalog and tag
Load your items, set locations and bins, and print barcode and QR labels from the system.
Scan everything in and out
Receiving, issuing, and counting all happen by phone camera, against real records.
Let reorder points watch the shelf
Minimums flag what's running low so ordering happens before the stockout.
Count and audit with confidence
Cycle counts keep quantities true, and the movement log answers any question about where stock went.
English and Spanish
Bilingual by design
The warehouse is staff territory, so the bilingual experience here is your team's: the scanning app, warehouse screens, and counts all work in English or Spanish, in whichever language each employee chose. A crew can run its whole morning at the counter without switching languages.
Premium AI add-on
CiVQ AI: reorder points that learn the season
Instead of a fixed minimum, CiVQ AI forecasts demand from your own usage history — the brass fittings that fly off the shelf every summer, the de-icer nobody touches until December — and recommends reorder points and quantities to match. Less dead stock on the shelf, fewer crews sent out empty-handed.
Who it's for
Get started
See CiVQ in your language.
Book a 30-minute walkthrough with our team in Rio Grande City. We'll tailor it to your city, county, or district.
Bilingual support included at every tier.