Equipment / Asset Management
A barcoded equipment register — vehicles, machinery, tools, electronics — with custody, warranties, maintenance, and inter-entity transfers.
Register every piece of equipment with a tag and barcode, assign a custodian, watch warranties before they lapse, record maintenance, and move items between entities with transfers — then find any item instantly by scanning its barcode or typing its tag.
What you can do
Catalog equipment
Add an item with a category (vehicles, machinery, tools, electronics), an auto or custom tag, a barcode, acquisition date and cost, and a starting status.
Assign a custodian
Name the employee responsible for each item, and filter the register by custodian to see everything in one person's care.
Watch warranties
Hold a warranty provider and expiry on each record; a KPI counts items whose warranty is expiring soon so coverage doesn't lapse unnoticed.
Track condition
Mark items in service or in maintenance, record maintenance history, and see in-service vs. in-maintenance counts on the KPI strip.
Move between entities
Initiate inter-entity transfers so equipment can change hands between departments or precincts with a tracked record.
Scan or look up
Scan a barcode or type a tag, barcode, or ID into quick lookup to jump straight to an item — out in the field or at the counter.
A typical workflow
- Register the item — name it bilingually, pick a category, scan or enter a tag and barcode, and record acquisition cost and warranty.
- Assign custody — name the custodian responsible, so accountability is clear from day one.
- Keep it serviced — flag it into maintenance when needed and log the work; it returns to in-service when done.
- Mind the warranty — the expiring-soon KPI surfaces items to renew or claim before coverage ends.
- Transfer when needed — initiate an inter-entity transfer to move the item, keeping a tracked custody trail.
A closer look
A warehouse clerk scans a backhoe's barcode at the quick-lookup box and opens its record in one tap — custodian, warranty status, and maintenance history all there. When the precinct lends it to another department, the clerk initiates a transfer rather than letting it vanish off the books; the expiring-warranty KPI later reminds them to renew coverage before the season's heavy use.
Staff:
/dashboard/equipment. The analytics overview, KPI strip, barcode/tag quick lookup, register, custody, and transfers all live here; each row opens the item's detail.Works with
Asset & Work Orders for infrastructure and the work orders crews run on it · Fleet for vehicle GPS and maintenance · Inventory for the consumable parts equipment uses.